Question 1

How to track assets in excel?

Accepted Answer

Open this PlanoraNest template (or a blank workbook) and set up columns for Asset ID, Name, Category, Location, Purchase Date, Price, Condition, and Value. Log each item on the Inventory sheet row by row. Use the built-in =Qty × Unit Value formula so each asset's total value auto-calculates. Assign categories (Computer Hardware, Furniture, etc.) to filter and audit by type. Update the Status or Condition column when assets move, enter repair, or retire — this keeps your records audit-ready.

Question 2

How to track fixed assets in excel?

Accepted Answer

Use the Inventory sheet to record each fixed asset with its Name, ID Tag, Category, Location (Dept/Area + Room), Purchase Date, Price, and Serial Number. For depreciation tracking, add a column for purchase cost, useful life (years), and annual depreciation — the existing Unit Value and Qty columns give you the base numbers. The Suppliers sheet keeps vendor contacts and lead times linked to each asset category, so finance and ops teams share one source of truth.

Question 3

How to keep track of fixed assets in excel?

Accepted Answer

Log every asset with its serial number, model number, ID tag, custodian/department, and current condition on the Inventory sheet. Review the Suppliers sheet for vendor contact info and warranty expiration dates. Create a routine — monthly or quarterly — to audit the Inventory sheet: update locations, mark retired items, verify serial numbers, and check that the Total Inventory Value (=SUM formula) matches expectations. For physical audits, print the Inventory sheet (hide column S first) and walk the floor.

Question 4

How to use the asset tracking spreadsheet excel template from PlanoraNest?

Accepted Answer

1) Open the Start Here sheet for a 2-minute orientation. 2) On the Inventory sheet, replace 'XYZ Company' with your organization name. 3) Start logging assets: fill in Name, ID Tag, Category, Location (Dept/Area + Room), Purchase Date, Supplier, Price, Condition, Unit Value, and Qty — the Value column auto-calculates. 4) Add your vendors to the Suppliers sheet with contact details and lead times. 5) Customize category labels, add columns if needed, and apply conditional formatting for alerts (e.g., expired warranties in red). The template works in Excel, Google Sheets, WPS, and LibreOffice — one file, no migration.

Question 5

Does this template work for IT asset tracking?

Accepted Answer

Yes. The Inventory sheet's 17-column layout is designed for IT asset tracking: log computers, servers, monitors, peripherals, and software licenses with model numbers, serial numbers, ID tags, and assigned departments/rooms. Track warranty expiration dates so you know when to renew or replace. The Suppliers sheet stores your hardware vendors, MSP contacts, and lead times. Use the Photo/Info Link column (column Q) to link to each device's spec sheet, configuration page, or a shared photo.

Question 6

Can I customize the columns and formulas?

Accepted Answer

Absolutely. The template is a standard Excel file — no locked sheets, no macros, no protected ranges. Rename any column header to match your workflow. Insert new columns (e.g., 'Depreciation Method', 'Assigned To', 'Checkout Date') into the existing groups. Extend the =SUM range if you need more than 50 asset rows. The =Qty × Unit Value formula in column N copies down automatically. Change category labels, add data validation dropdowns, or apply conditional formatting — everything is editable.

Sheet	What it does
Start Here	Quick-start guide, worksheet overview, setup tips, and brand colors — read this first to get oriented in under 2 minutes.
Inventory	The main tracking sheet with 17 data columns across 5 logical groups: Item Description (Name, Description, ID Tag, Category), Location (Dept/Area, Room), Purchase Information (Date, Supplier, Warranty Expiration, Price), Quantity & Value (Condition, Unit Value, Qty, Value with auto-calculated =Qty × Unit Value formula), and Item Details (Model No., Serial No., Photo/Info Link). Includes a =TODAY() date cell and a =SUM() total inventory value cell at the top. Scroll down for 50+ blank rows ready for your data.
Suppliers	Vendor directory with 12 columns: Supplier Name, Product, Product Link, Description, Price, Lead Time (days), Contact Name, Email, Phone #, Fax #, Street Address, and City/State/ZIP. Keep all your vendor contacts linked to the assets they supply.
About	Template info, license terms, and PlanoraNest links — personal & commercial use allowed; do not resell the source file.

Asset Tracking Spreadsheet Excel Template | PlanoraNest Template

Who it's for

What's inside — 4 ready-to-use sheets

How to use this Excel template — step by step

Step 1: Open the Start Here sheet

Step 2: Fill in your company info

Step 3: Log your assets

Step 4: Track total inventory value

Step 5: Build your supplier directory

Step 6: Customize to fit your workflow

Step 7: Maintain going forward

Built-in formulas you don't have to rebuild

Preview

Asset Management Tracking Excel Template

Start Here

Fixed Asset Tracking Excel Template

Works with

Frequently asked questions

How it works

Customer reviews